Privacy Statement

Version 1.0 – November 2024

Aegis Mantis B.V. (referred to as "Aegis Mantis") attaches great importance to the protection of your privacy and personal data. This Privacy Statement explains how Aegis Mantis, with registered office at Krommestraat 2 bus A000, 3600 Genk, registered in Belgium under company number 1007.748.143, processes personal data. By accessing our website and using our services, you consent to the practices described in this Privacy Statement.

1. What personal data does Aegis Mantis process?

Aegis Mantis may process the following personal data:

Identification and Contact Data: name, address, email, phone number, position within the company, etc.
Electronic Identification Data: IP address, browser type, geographical location, device type, etc.
Professional Data: job position, company, department, and professional interests.
Financial Data: invoicing and payment data, bank account details.
Other Data: any additional personal data provided voluntarily in the context of business activities.

2. Why does Aegis Mantis process your personal data?

Aegis Mantis processes personal data for the following purposes:

Customer Management: to communicate with customers and manage customer relationships.
Service Provision: to provide and improve services.
Billing and Accounting: for invoicing and managing payments.
Legal Obligations: to comply with legal and regulatory requirements.
Marketing Purposes: to inform you of our services, products, and events that might interest you, if you have given your consent.

3. Legal grounds for processing personal data

Aegis Mantis processes your personal data based on:

Contractual Necessity: when processing is required to perform a contract.
Legal Obligation: when processing is required to comply with legal obligations.
Legitimate Interests: in cases where Aegis Mantis has a legitimate interest, such as improving services or ensuring security.
Consent: for marketing and other purposes, where required by law.

4. Does Aegis Mantis share your data with third parties?

Aegis Mantis may share your data with:

Service Providers: who assist us in delivering services, such as IT service providers, consultants, and accountants.
Legal Authorities: if required to comply with legal obligations or defend our rights.

5. International Data Transfers

If personal data is transferred outside of the European Economic Area (EEA), Aegis Mantis will ensure adequate safeguards in accordance with GDPR.

6. How does Aegis Mantis protect your personal data?

Aegis Mantis implements technical and organizational security measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.

7. How long does Aegis Mantis retain your personal data?

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law.

8. Your rights

You have the right to:

Access your personal data.
Request correction or deletion of your data.
Object to the processing of your data.
Request restriction of processing.
Withdraw consent at any time for data processing based on consent.

For any of these requests, please contact us at [freedom@aegismantis.eu].

9. Changes to the Privacy Statement

Aegis Mantis reserves the right to update this Privacy Statement. We encourage you to review it regularly.

10. Contact Information

If you have any questions regarding this Privacy Statement, please contact us at [freedom@aegismantis.eu].

Aegis Mantis B.V.